gettin' real now

please read

There is nothing scary or nefarious about this widely-used, industry standard
authorization form which grants us permission to include your location and film there.

1. It is a blanket agreement, so aspects unrelated to you, aren't meant for you
 (such as 'safety officials' or 'crowd control').

2. You are 3rd party insured by our policy.

3. *Assumption of Risk we do not cover accidents caused by you.
(in other words if you break your own stuff, that's on you.)

Having interacted with thousands of locations
there has NEVER been an incident attributed to us.
Our insurance company loves us and so will you. 

  • *HERES WHY

    'Asumption of Risk' this is why...


    Years ago, an employee at a location tripped and fell—completely unrelated to our production, equipment, or people, and not even near our setup. Eight months later, the employee's lawyer wrongly assumed our policy covered their incident simply because it occurred the day of filming.


    Since then, our insurer madates this clause to clairify: we do not cover location incidents unless directly caused by our production, equipment, or team.


    Nothing is worse than a liar, scammer, or one who represent them. 


    We were clearly found, not at fault. This clause exists to deter similar situations.


Federal & State Agencies Only

If you are unable to sign our agreement, upload yours  HERE.

ALL OTHER ENTITIES, LOCATIONS, MUSEUMS
PRIVATE OR PUBLIC USE THE AGREEMENT DIRECTLY BELOW

LOCATION FILM AGREEMENT

This Agreement ("Agreement") is entered into on this

day of

, 2025, by and between 2025 Adventure LLC, television and event company ("Producer"), and

("Location Host"), the authorized representative responsible for the location and mission/task administered at:

Principle Production & B-Roll Film Dates

Live Action Window 2-Hour Max, B-Roll 1-2hrs)

(We will notify you the exact time following logistics planning in June)  

1. HOST RESPONSIBILITY

The Location Host acknowledges and agrees that it is solely and entirely responsible for the design, setup, management, and execution of the above-described mission/task, including but not limited to:


• Developing and administering the activity,


• Management of own staff, and volunteer recruitment (if needed),


• Appointing and overseeing safety officials (if needed),


• Implementing crowd control and safety measures (if needed),


• Ensuring compliance with local laws, safety codes, and event permitting, including the determination, governance, and administration of any engagement involving artifacts, articles, or similar materials. All processes related to such engagements—including handling, display, interaction protocols, or restrictions—shall be developed and managed exclusively by the Location Host or its appointed experts. The Producer and its participants shall not be held responsible for any damage, loss, or liability arising from such engagement processes, as they are not in a position to assess, direct, or validate their safety, accuracy, or appropriateness, except in the event of gross negligence by the Producer or its direct event/production crew.

2. SELF-ADMINISTRATION

The Location Host affirms that all operational, safety, and staffing decisions are independently executed and not directed, controlled, or supervised by the Producer.

3. NO AGENCY RELATIONSHIP

At no point shall any individual recruited, assigned, or acting on behalf of the Location Host—including but not limited to volunteers, staff, or safety personnel—be considered an employee, agent, or representative of the Producer.

4. ASSUMPTION OF RISK

The Location Host assumes all risk for injuries, damages, or claims arising from its actions or inactions, or from those of its agents, volunteers, staff, or invitees.

5. INDEMNIFICATION

The Location Host agrees to release, defend, indemnify, and hold harmless Producer, its officers, employees, agents, contractors, participants, successors, and assigns from any and all claims, liabilities, damages, losses, or expenses, including attorney’s fees, arising from or related to:


• Planning or execution of the hosted mission/task.


• Conduct or negligence of any Location Host-appointed staff, volunteer, or official.


• Any claim brought by such individuals.


• Any incident involving third-party spectators or invitees.


This indemnification expressly includes protection of Fireball Run participants, who shall not be held liable for injuries, damages, or any claims arising from or related to participation in the mission/task administered by the Location Host.

6. INSURANCE

The Producer maintains a short-term production liability insurance policy in the amount of at least $1,500,000, which is active only during designated b-roll and principal production dates. The Location Host acknowledges that this policy does not cover the acts, omissions, or responsibilities of the Location Host or its personnel. The Producer will name the Location as an Additional Insured for the duration of filming activities occurring at the property.

7. ENTIRE AGREEMENT

This document constitutes the entire understanding between the parties concerning the matters described herein. This Agreement does not constitute a waiver of sovereign immunity or governmental immunity by the Location Host unless expressly required and permitted by applicable law. It may not be altered except in writing signed by both parties.


IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.

Authorized Representative of Location Host (Digital Signature)

I agree to the terms above and consent to sign this agreement electronically. My electronic signature has the same legal effect as a handwritten signature.

Federal & State Agencies
Attach & Send Your Location Form Here

FEDERAL & STATE AGENCIES ONLY

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